Managing a to-do list can be as much work as the tasks it includes, but Upwork has some great tips to keep a to-do list flowing. Upwork was established in 2015 and works to pair clients and freelance workers in a remote environment. They are the top business pairing freelancers with work, which earn more than one billion annually on the site.
A to-do list should always be near you, so you can write everything down that comes across your mind. Thinking of to-dos is a timewaster. Upwork suggests that you jot them down quickly and get back to work, so you can focus on one thing at a time.
Prepare the night before. Your mornings are the most energetic time to work, therefore a to-do list should be done before your day starts.
When you jot down your tasks or preparing the night before, time should be considered. How much time do you need to complete the task? Also, when should you start this task?
Priorities are important to utilize your maximum energy for the task. If your task is high-priority, it should be accomplished as soon as possible. Lable your tasks based on what priority level they have.
Are your tasks making you procrastinate or creating overwhelm? These tasks should be reevaluated or delegated. If you keep avoiding a task, you should ask yourself if you really need to do it, or see if someone else can take the task from you. This will lessen overwhelm and help you stay on track with what is important.
Group your similar tasks together in a batch. Sending out emails, doing paperwork and making phone calls one right after another can help you speed through your list and move on to other things.
How is your energy throughout the day? If it is lower at 3 pm, set this time aside to get things done that take less effort. Your lower priority items or tasks that take less mind power fit in best when you have less energy.
Upwork suggests a to-do list tool for you to stay organized and focused. It is easy to stay on track when you have notifications from an app or calendar during the day.